Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectmen’s Meeting Minutes
Thursday, October 18, 2012 – 4:30 pm
Board of Selectmen: Chairman Rob Wimpory, Selectwoman Karen Day, and Selectwoman Debra Davidson
Staff: Town Administrator Patt,
Public: Ashley Saari, Monadnock Ledger
The meeting was called to order at 4:35 PM by Chairman Wimpory.
Documents for Approval/Review/Signature
The Selectmen reviewed and signed the following items:
§ A/P Manifest
§ A/P Checks
§ Minutes of 10-11 & 10-18
§ Oak Park Rental 2013 August - update
§ Meeting House Rental November schedule for cleaning
§ Resident Letters – Abatement follow up
§ Updated Police Detail Ordinance - updated
§ Planning Board nominees for Economic Development Comm.
§ Court Appointed Special Advocates request for 2013 funding
§ Recycling Committee proposed recycling center layout
§ DES complaint #2012-02773
§ Time Line for Annual Town Meeting & 2013 Budget meetings
§ Forklift bids
§ Assessment data review
§ Cartographic 2013 Tax Map Maintenance Proposal
§ Town of Greenfield Police Detail – updated
4:30 PM: Review of Documents and Correspondence
At 4:30 PM the Chairman Wimpory opened the meeting and welcomed Ashley Saari from the Monadnock Ledger. The Board reviewed the A/P manifest and signed A/P checks. It was noted that the Treasurer had provided a letter for review by the Board, late in the day on Thursday. The Board reviewed several documents with the Chair including abatements approved for R5-23-1 and R1-10. For R1-10 the assessing company advised that they had walked the property and reported a lower assessment to reflect the structure’s roof damage and a correction for a location factor. On R5-23-1 the Board discussed questions that were raised about log homes. It appears that the assessing company assesses log home interiors with wood walls as a value-add where the wood is simply the interior of the logs used to construct the building. The Board
determined that the Town’s assessing department should review all of the log homes on file to ensure there is consistency in the assessing cards and to correct those that have entered wood walls as a value-add where the walls are interior facing logs. The Board further requested that this decision be communicated to the assessing company.
4:45 PM: Work Session
The Board of Selectmen began reviewing the 2013 Budget. The Board reviewed revenues to date and had several suggestions to line items. During the review of the revenue section it was noted that recycling revenues in 2012 were lower, year-to-date, than the previous year. A discussion of market pricing for recyclables is volatile with daily price-changes. It was also noted that the Transfer Station Supervisor had expressed concern over items being removed from the site. This can depress the center’s revenues. Items that are dropped off, and meet the guidelines of the center’s disposal policy, become the property of the Town of Greenfield. The sale of such items, including metals and recyclable materials, contribute to revenues that offset the cost of the center. The Board discussed the framework for an ordinance
that would cover those items legally dropped off at the center in order to prevent removal of items that are valuable to the Transfer Station’s revenues. The Board asked for an ordinance be drawn up and presented at their October 25th meeting.
Selectwoman Davidson requested information on Miscellaneous Revenues: Code Enforcement Reimbursement. The revenue line is for the judgment in Town of Greenfield vs. Vincent that the court ordered paid to the Town. Despite the court orders the payment has not been received. The Board requested the Administrator to follow up with town counsel and determine next steps.
The Board next reviewed the Town Hall rental line, the Alcohol Enforcement Grant, the Highway Block grant and Ambulance, Cemetery, and Conservation budgets.
It was noted that the time had reached 5:30 PM and the deadline for receipt of bids for the forklift had passed. The Town had received one bid for the forklift for $1000. The Board reviewed the bid and voted 3-0 on a motion by the Chair and a second by Selectwoman Davidson to accept the bid for the forklift.
The Selectmen requested that the Administrator generate a request for proposal for the groundskeeper contract, and contact the auditors for their proposed contract pricing. The Selectmen requested that the Cemetery Trustees be contacted and an appointment set for a meeting with the Board.
The Selectmen inquired as to the status of the Budget Advisory Committee’s presentation on the Transfer Station. The Board requested that the Budget Advisory Committee meet with the Board on Thursday, October 25th and directed the Administrator to set the meeting with the BAC Chairman, Norm Nickerson.
6:15 PM: Loren White Fire Chief
At 6:15 PM Loren White came before the Board of Selectmen to discuss a complaint that had been brought to the Selectmen. After a brief discussion, Chairman Wimpory motioned to enter into non-public session under RSA 91-A:3, II c, Reputation. On a roll call vote of 3-0 the Board entered a non-public session. At 6:35 PM the Board voted to return to public session. It was noted that no decisions were made during the non-public session. It was requested that the Fire Chief provide a letter to the Board clarifying a recent incident.
6:40PM: Loren White Fire Chief (contd.)
The Board of Selectmen and Fire Chief White discussed some recent invoices from the fire department and the plan to go live with the new security system. Chairman Wimpory informed Chief White that a limitation in the number of users was discovered during programming, and the Town Office was re-evaluating how many people could have individual codes. The Chair inquired if the Fire Department required more than one login to the console and a discussion was held regarding the best way for the Fire Department to utilize the security console at the Town Office.
6:45PM: Economic Development Committee
The Selectmen reviewed a list of potential appointees that had been forwarded to the Board from Planning Board Chairman Bob Marshall. The list covered several people in town that run a business, both those whose businesses were within the footprint of Greenfield and several who run businesses in other towns. The Board reviewed the names and shared their observations on the dynamics of Boards and Committees in town, but did not discuss any of the people outlined on the list in depth. The Selectmen directed the Administrator to reach out to all of the people on the list as well as post the Committee to find out who was really interested in joining. Selectwoman Davidson asked who the Committee would report to and the answer was that the Committee was originally seen as a joint endeavor by the Selectmen and the Planning
Board, because the Master Plan has called for such a committee since 2003.
6:50 PM: Minutes from 10/11/2012 and 10/04/2012
The minutes were discussed and Selectwoman Davidson indicated that she thought that the Board had agreed to present the budget line item information for each vote that included expenditures. For the minutes of 10/11/2012 the Chair indicated where the line item was included and the Board signed the minutes.
7:15 PM: Non-public session
At 7:15 PM the Board reviewed welfare vouchers and on a motion by the Chair for a non-public, and a second by Selectwoman Day entered into non-public session under RSA91-A:3 II c Reputation on a roll call vote of 3-0. The Board exited non-public session at 7:20PM on a vote of 3-0. It was noted that no decisions were made during the session.
7:21 PM: Adjournment
There being no further business, Selectman Wimpory moved to adjourn the meeting. Selectwoman Davidson seconded the motion. The motion carried 3-0.
The meeting adjourned at 7:21 PM
Respectfully Submitted:
Aaron Patt
Town Administrator
The minutes are final when approved and signed by the Board of Selectmen. A signed copy is on file in the Selectmen’s minutes.
_____________________ _______________________ ______________________
Rob Wimpory, Chairman Karen Day, Selectwoman Debra Davidson, Selectwoman
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